RailSmart EDS (Employee Development System)

Rail competency management

Enhance safety, efficiency, and compliance with our powerful learning management solution

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Ensure workforce is qualified and compliant with industry standards
Administer assessment cycles
Administer assessment cycles
Manage performance criteria
Manage performance criteria
Define planned interactions
Define planned interactions
Employee incident management
Employee incident management
Medical records management
Medical records management
Create employee support plans
Create employee support plans

Minimise risk and drive performance

In the railway industry ensuring staff competence and safety is paramount. RailSmart EDS is a proactive, comprehensive rail competency management system that helps operators streamline competency assessments, reduce incidents, and maintain high safety standards.

The platform facilitates a mix of assessments, classroom training, and elearning – whether you need to track train driver assessments, manage skill renewals, or assess the competency of your entire team, the solution ensures that all data is available in one convenient platform.  With built-in standard reports, our advanced analytics add-on, EDS Insights, provides you with complete visibility of employee competency.

With seamless integration into your existing rail systems, it is the ultimate solution for proactive management of rail safety and employee development.

RailSmart EDS simplifies the management of railway competencies, helping you maintain safe working practices and risk reduction. The system ensures all employees possess the skills and qualifications needed to perform their roles safely and effectively along with regular assessments.

  • Rail competency management – track employee competency cycles to ensure safety and compliance.
  • Driver competency management – conduct regular train driver assessments to ensure optimal skills.
  • Proactive risk management – stay ahead of operational risks by proactively managing employee competencies.
  • Streamlined and standardised competency assessments and cycles– reduce administrative burden and paperwork.

Whether you need to track train driver assessments, manage skill renewals, or assess the competency of your entire team, the solution ensures that all data is available in one convenient platform.

  • Streamlined processes – reduce manual processes and paperwork, improving overall efficiency.
  • Consistency across the board – standardise competency management for greater accuracy and compliance.
  • Complete visibility – competency insights across your organisation with intuitive analytics and reporting

The solution integrates continuous employee development, offering tools to manage training paths, support plans, and skill renewals. By providing multiple competency interactions such as assessments, observations, and eLearning, this ensures your workforce is always developing the necessary skills to meet industry standards.

  • Create and manage training paths for individuals based on their roles.
  • Competency interactions – facilitate a mix of assessments, classroom training, and elearning.
  • Ongoing development – provide continuous opportunities for employees to enhance their skills and improve performance.

Driver competency is critical in the rail industry. The platform includes a driver competency management system that provides regular assessments to ensure all train drivers meet the necessary standards. With digital assessments conducted via the mobile app, the system provides a clear view of driver skills and identifies areas for improvement.

  • Planned Interactions – schedule regular assessments and track driver performance.
  • Mobile assessments – conduct assessments electronically with the EDS mobile app.
  • Skill development – identify and address skill gaps to ensure drivers meet performance standards.

As well as standard inbuilt reports, our EDS Insights module is a powerful advanced data analytics add-on providing you with complete visibility of employee competency.

  • Centralised competency management – access all competency data in one place for better decision-making.
  • Interactive dashboards – visualise key competency data with intuitive, flexible reports.

RailSmart EDS dramatically reduces the administrative burden associated with traditional paper-based competency management systems.

Our software allows you to define and manage competency cycles across various roles, offering a structured approach to competency assessments that ensures compliance and consistency.

  • Employee incident management – track and manage operational incidents for improved safety.
  • Medical management – manage employee medical records and examinations in a GDPR-compliant solution.
  • Skill renewals – monitor employee certifications and ensure skills are always up-to-date.
  • Training management – plan, track, and manage railway training programs for continuous development.
  • Assessment planning – schedule and track employee assessments using the EDS mobile app.
  • Verification and auditing – standardise assessments across the organisation with built-in auditing tools.
RailSmart Employee Development System user interface
  • We have come along way since implementing RailSmart EDS as our competency management system. Going paperless is definitely the way forward, improving the environment and our efficiencies... it has improved our assessors time to plan and undertake in-depth technical and operational assessment while automatically updating and maintaining our records, which is such a game changer.
    Stephen Catterall
    Head of Training & Competence UK
  • RailSmart EDS is extremely user friendly. It is simple to use, significantly reduces admin time for our assessors, which in turn enables us to be more productive as a Training and Competency Entity. It is widely used by other internal stakeholders who need a snapshot of competency in their area and they can navigate and pull information from the system with ease.
    Daniel Miller
    Head of Training & Competence UK
  • Our industry is highly regulated and RailSmart EDS has enabled us to demonstrate assurance with the Health and Safety Executive. Our safety certificate gives us a license to operate trains and our safety authorisation gives us a license to operate stations. I’m not sure how we would have done it without RailSmart EDS, probably lots of emails and taking them up and down the route!
    Simon Reading
    Driver Team Manager
  • We have been using RailSmart EDS for the last 6 or 7 years and it has made a significant change to our business. Bringing in an electronic system, means we have a better oversight of our competency management arrangement, allows us to work with teams and provides all records in front of us on screen.
    Melanie Sewell
    Safety & Environment Programme Manager
  • Going paperless is definitely the way forward, improving the environment and our efficiencies. First and foremost, RailSmart EDS has improved our assessors time to plan and undertake in-depth technical and operational assessments whilst automatically updating and maintaining our records which is such game changer.
    Stephen Catterall
    Head of Training & Competence
  • London North Eastern Railway logo
  • WH davis logo
  • South Eastern logo
  • Stadler logo
  • greater anglia logo
  • GB Railfreight logo
  • Merseyrail logo
  • Scotland Railway logo
  • East Midlands Railway logo
  • ALSTOM logo
  • Chiltern Railways logo
  • Gatwick Express logo
  • HS2 railway logo

Championing learning and
development in a rail business

You need a reliable way to develop the knowledge and skills of your workforce in today’s rapidly evolving rail industry. But how can you be sure your staff are accessing and retaining the learning they need to flourish in their roles?

Only when people see the value in learning, will they actively seek out opportunities to learn. This ebook explores how you can create a culture in which you can build a skilled and knowledgeable team.

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RailSmart suite of solutions

Delivering improved safety, communication and operational efficiency

Manage impact and customer communication in a real-time for streamlined incident management
A proactive rail competency management system
Automatically update team members with the information they need via a digital notice board and a document distribution and acknowledgment solution
Award-winning solution for delivering and tracking learning for enhanced compliance, performance, and engagement.
Simple to manage, easy-to-digest interactive route maps with a range of display options
Create and publish fully customisable and accessible online rail timetables
Unlock the power of your rail data with real-time insights
Digitally prepare and dispatch freight trains from yards, terminals, and sidings
Efficiently manage incident recording, monitoring, and resolution
‘In cab’ driver advisory system providing real-time feedback to optimise performance
Effective resource planning, rostering, and optimisation
Remote condition monitoring to support effective rolling stock management

Experience and expertise

30+ years

developing leading passenger
transport solutions

  • Market leader in driving efficiency for
    passenger transport operators of all sizes
  • Software innovation driven by an in-depth
    understanding of the passenger transport industry
  • Strong track record of quality delivery and
    high customer satisfaction

See the power of the platform and start your digital transformation journey

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